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Record Keeping

I keep all of my records in a 3 ring binder with a pocket on the inside cover. There are three components to the record keeping:

  1. Individual record sheets: Used during testing.

  2. A class graph of passed tests: Provides a good visual for the teacher.

  3. Status of the Class: Makes it easy to pull groups of students for extra practice.

   
Individual Record Sheets
 

Print lists 1 through 11 for each student. I don't usuallly print back to back because the backside gives me a place to take notes while testing students.

I place a tab with the student's name at the start of each student's records and place them in alphabetical order in the binder to make it easy for anyone to find a particular student.

Generally, I test students every week or two.  I may retest a child a couple of days after their test if they were very close to passing.  I like to test my students myself.  I want to see first hand the errors they are making and I like to capture a teachable moment for the individual student.

The columns give you a place to check off the words that the student knows.  They need to read the words with automaticity---otherwise they don't know them by sight.  You can use flashcards for testing, allowing you to mix up the words or you can use the word lists in their practice booklets.

18-20 words correct is considered a pass. Stamp, star or sticker the child's study book when they pass a test.  Give the student a sheet of flashcards to take home to study.  Ask the student to read the new words to you. If the child hesitates on a word, tell him the word immediately and point out anything that would help the child learn the word. (phonetic elements, rhymes with another word, chunks...)

Record Sheets in PDF file:  Lists 1 through 11
   
Class Graph
   Status of the Class
 

I keep a class graph and the status of the class record sheet in the beginning of the records in the binder.  As a student finishes a Dolch list I color in the number on the class graph with a yellow highlighter. It gives me information at a glance about how the class is doing over all.

It takes just a minute to write the students' names on the status of the class sheet in the space that indicates which Dolch list the child is working on.  This list helps me pull kids together quickly for practice with a volunteer or cross-aged buddy. I can also pair up a student who has learned all of the Dolch Words with a struggling student.

 

Dolch Lists: In order of frequency
List 1
List 2
List 3
List 4
List 5
List 6
List 7
List 8
List 9
List 10
List 11


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Karen's Kids